Task Tracker

What this template includes

• Task
• Owner
• Priority
• Due Date
• Status
• Next Step

Best used for

This template is designed for small teams, admin work, weekly execution. It stays deliberately compact so you can adapt it to a live workflow without first removing a dozen decorative columns.

How to set it up

1. Write each task as a visible action, such as Send recap or Review launch checklist.
2. Assign one owner per row to avoid shared responsibility becoming no responsibility.
3. Choose a small set of status values before the team starts using the sheet.

Recommended workflow

Review blocked tasks first during team check-ins.

Move completed tasks to an archive section at the end of each week.

Use the Next Step column to make stalled work easier to restart.

Ways to customize it

• Add an Effort column if the team regularly debates workload.
• Add a Source column for tasks that originate from meetings, clients, or recurring routines.
• Use filters by owner and status instead of creating separate sheets for each person.

Common mistakes to avoid

• Adding too many columns before the team has a real workflow.
• Letting Done items crowd the active list.
• Using vague tasks such as project work or admin.